As the use of opens in a new windowZoom has exploded in ICCSD and around the country, here are some best practices to implement in order to ensure that your Zoom meetings run effectively and securely.
1. Do not post Zoom links publicly
Share Zoom meeting URLs by email, Canvas site, shared document, or another form of direct or secured communication.
2. Create meeting-specific URLs, rather than using your personal meeting room
If you use your personal meeting room, you run a greater risk of the URL being exposed than when using a one-time or meeting-specific URL.
3. Ensure that you (and your students) are using an ICCSD Zoom account
- To log in, opens in a new windowvisit Zoom’s Sign-In page and click “Sign in with Google”
4. Consider using secure options for your meetings
These options include:
- opens in a new windowAdd a passcode to your meeting
- opens in a new windowEnable your meeting waiting room to approve attendees
- opens in a new windowControl or disable in-meeting chats, if the chat feature isn’t required for a meeting
- If your meeting includes only ICCSD individuals, you can opens in a new windowcheck “Only authenticated users can join meetings”. Note that students and staff would need to log in to Zoom rather than joining as a guest; all ICCSD users can log in using Zoom’s “Log In with Google” option.
- If you are sharing your screen, you can lock annotation by clicking the “…More” button in the main toolbar, then choosing “Disable Attendee Annotation”
- Lock your meeting after all expected attendees have joined. You can do this by clicking the “Participants” button, then clicking “…More” toward the bottom of the participants panel and selecting “Lock Meeting”.