Tag Archives: Google

Google G-Suite Tips and Tricks

As I’m preparing to assist with Google-focused professional development for staff here at the ESC, I wanted to share more broadly some tips and tricks for working more efficiently and effectively within the Google G-Suite, including Drive, Docs, Sheets, Forms, Calendar, and other apps.  Some of the resources below are mine and some are from elsewhere; I hope that some of these tips are helpful to you! Continue reading Google G-Suite Tips and Tricks

Google Read & Write Teacher Signup

One of the most well-reviewed services that we’ve implemented in recent years in the Iowa City Schools is Read&Write for Google Chrome, which is designed to improve the accessibility of web resources.  While we have pushed this service out to all students using their ICCSD Google accounts, the service’s publisher – Texthelp – requires that teachers sign up in order to receive premium access.  

This service is available to all district teachers; ICCSD teachers can sign up at this link: https://www.texthelp.com/en-us/products/read-write/free-for-teachers/ 

You’ll need to enter your ICCSD email address as your email address, and can enter the following information for the district administrator section: 

School/District Admin Name: Justin Miller
School/District Admin Email: miller.justin@iowacityschools.org 

I hope that you enjoy and benefit from this resource!

Add a Preview Pane in Gmail

Those of you who have been used to Microsoft Outlook may miss the ability to preview emails without having to fully open them.  This short video shows a simple process (~ 1 minute to complete) to add a preview pane to your Gmail web interface.  For step-by-step instructions, look below the video.  

Continue reading Add a Preview Pane in Gmail

Viewing Others’ Calendars Within Google Calendar

The video below walks through the process of adding others’ calendars so that you can view them through Google Calendar.  This is useful for those who are scheduling meetings, as it will allow you to see availability for other staff members.  At the end of the video, it also shows you the basic process for sharing your calendar publicly or with somebody outside the district. Step-by-step instructions are written below the video.  

Continue reading Viewing Others’ Calendars Within Google Calendar

Creating Filters (Rules) in Gmail

This video (below) shows the process for creating filters (rules) within Gmail.  These filters allow you to automatically apply labels (folders) to messages, delete messages, and perform other actions based upon the message sender or content.  

Check below the video for written instructions.  

Continue reading Creating Filters (Rules) in Gmail

Copying an Outlook Email List to Google

As we await a new update for email migrations, I thought I’d address one of the more common questions I’ve received regarding migrating from Exchange to Google.  Specifically, a lot of people have been asking me how to migrate email lists from Outlook to Google. Continue reading Copying an Outlook Email List to Google

Email Transition Update

Updated at 4:54 PM, May 1st: While ICCSD staff members should expect to receive an email with finalized information later tonight or tomorrow, here’s an update regarding where we’re at with the email transition for those of you who follow the blog:  Continue reading Email Transition Update

ICCSD Email Switch In Progress

The District completed the configuration necessary to switch to Gmail for email service last night at 8 PM.  This transition is in progress, but propagation of the change has been slower than we anticipated (more details below).  As such, emails are still being delivered to Exchange, and users can access emails and calendar information as you always have.  You may also notice that some emails are being delivered to your Google accounts; as of 7:30 this morning, those emails will be automatically forwarded to your Exchange account as well.  Once the change has been fully propagated, we’ll notify users of the time at which new emails will only be delivered to Google.  Continue reading ICCSD Email Switch In Progress

Gmail and Google Calendar Tips

Many thanks to South East Junior High teacher librarian and Instructional Design Strategist (Innovation) Chelsea Sims for creating this great Gmail and Google Calendar guide (link below) to help ease the transition from Exchange to Google: 

Gmail and Google Calendar Tips Continue reading Gmail and Google Calendar Tips