Tag Archives: Google

Email Migration: Questions and Answers

I’ve posted an email migration overview, along with a more detailed presentation, explaining the upcoming switch from Exchange email to Google email.  Further, you can find instructions for manually migrating emails older than 180 days, or for configuring Outlook to access Google mail.  That said, there are still some questions that have come in from users relating to the email migration.  For the benefit of all, here are questions and answers:  Continue reading Email Migration: Questions and Answers

Backing Up Your Files With Google Drive

We in the technology & innovation department are tremendously excited about the staff-assigned laptop upgrades that are taking place in early to mid-May.  Such a large undertaking, however, also creates potential pitfalls that we’ve been working hard to avoid.  

One of the steps that staff members can take to ensure that the upgrade process goes quickly and smoothly is to back up your files prior to the laptop upgrade date.  Since our Google Drive accounts offer unlimited storage, we’re strongly recommending the use of the Google Drive application to back up any and all files that you want to keep to your Google Drive account, and then after the upgrade the Google Drive application can be used to download those files to your new computer.   Continue reading Backing Up Your Files With Google Drive

Configuring Outlook to Access ICCSD Google Email

ICCSD’s transition to Google email for staff on April 27th is rapidly approaching, and there are steps that you can take to prepare in advance!  If you have questions, check out my Email Migration Overview for more info.  

The first step you should take, before following any other instructions in this article, is to manually migrate any emails you have that are older than 180 days (by following this link).  While this step is optional – you may not want or need access to older email – it should be completed prior to following the instructions below.  

Configuring Outlook to Access Google Email

One of the challenges of this transition has been related to terminology.  Email, within the ICCSD, has generally been referred to as “Outlook Email”.  In actuality, our current email service is Microsoft Exchange, and Outlook is just a software client that most staff use to access email.  Here’s the good news: if you like Outlook, you can continue to use it even after we migrate to Google (Gmail)! Continue reading Configuring Outlook to Access ICCSD Google Email

ICCSD Email Migration Video Instructions

As I’ve written previously, the Iowa City Community School District is transitioning from our current email service (Exchange) to Google (Gmail) for email and calendars.

For detailed information, follow the link (above) to my previous blog post or check out my Email migration presentation.  I’ve also created a video (below) that walks you through the process of importing your email from Outlook to Gmail.   Continue reading ICCSD Email Migration Video Instructions

What’s New: Google Team Drives

Earlier this week, the technology & innovation department enabled Team Drives within our Google domain, allowing staff to make use of this great sharing resource that is fully integrated with Google Drive.  

What are Team Drives?

Essentially, you can think of your team drive as a Google Drive for a group, that will be owned by the group.  Here’s an example:  Continue reading What’s New: Google Team Drives

Email Transition

Last Friday, I emailed all all staff members and board members in the district with the news that we’re transitioning from Microsoft Exchange email servers (our current email service) to Google (Gmail) for email service on April 27th.  

This change should have no impact on the general public – all district email addresses will  remain the same, and there will be no delivery delays or loss of data as we transition – but I did want to provide some information here regarding why the change is being made, and what the impact will be on staff members.   Continue reading Email Transition

ICCSD Internet Service Disruption

On Monday, February 20th at 6:30 PM, ICCSD will experience an internet service outage due to scheduled maintenance by our internet service provider, the Iowa Communications Network (ICN).  During the outage, internet service will not be available within district buildings, and some district-provided web services, such as Exchange email, will not be available.  The district website, PowerSchool, and Google services will continue to be available during this time. 

While we do not yet have an expectation from the ICN regarding how long this maintenance window will take, we are estimating a four-hour service disruption. 

Security Error

An update to the Chrome browser caused an alert to appear when people are trying to use district webmail, along with several other district sites, in Chrome. The updated Chrome browser flags all secured (HTTPS) websites that don’t have a certificate that Google considers to be valid as unsecured.

The site will still work if you click advanced and then proceed, and is in fact encrypted and secure.  We’re working on updating our security certificate with a new registrar that will remove this error in Chrome.

If you continue to have trouble opening webmail or other district sites in Chrome, please switch to Firefox or Edge, or use Microsoft Outlook to access your email.

Google Training Options from IDS Innovation Team

Thanks to Chelsea Sims, Teacher Librarian at South East Junior High, for passing along these resources (below) for teachers who are looking for some Google-related training opportunities. 


 As more teachers are thinking about going 1:1, many have identified the need for some Google Training.  The IDS Innovation team has gathered a few options together for interested teachers. I shared this list with the Teacher Librarians at the High Schools and Junior Highs to pass along to their staff, but wanted to share it with you as well.

  • AEA PD Online offers tons of courses for recertification and graduate credit on integrating technology into your classroom. (Choose Technology Integration from the first drop down menu)
  • Grant Wood AEA offers courses in Technology Integration as well, including courses specific to Google Apps.
  • Set up your own learning plan on Atomic Learning, a tech training website provided by the AEA. Login with AEA credentials (3141xxxx).
  • Looking for a specific solution RIGHT NOW?? Try YouTube!

Self-paced courses specific to a 1:1 classroom environment:

 

Student Account and Service Notification

The message (below) was emailed to all ICCSD parents, and includes information regarding accounts and services provided to students. 

In order to ensure that parents and guardians are aware of the technology services that the Iowa City Schools provide to our students, this is the first of what will be annual notifications regarding district-issued accounts. Continue reading Student Account and Service Notification