Category Archives: How-To Guides

2021-2022 Staff Computers

It’s official, we have entered the 2021 – 2022 school year. On your newly imaged computer, you will find some new features and possibly some missing ones. This year, all staff members will have admin rights on their machine and can install software and customize their computer to their liking. In addition to this change, the district will be utilizing Software Center (Windows) and Self Service (Mac). 

We’ve added the district’s most popular software titles to these portals so that they are easily accessible to everyone. In addition to that, via the software center and Self Service, we will be able to remotely push out updates, scripts, and fixes to common issues. You can also find information on how to get in touch with the Help Desk or an IDS team member.  Please take a few moments to check out the guides below to get started on your new computer! 

Continue reading 2021-2022 Staff Computers

Stanford Study Addresses Zoom Fatigue and Potential Fixes

While many of our students are back onsite full-time, approximately 40% of ICCSD students continue to participate in our fully-online learning program.  As each of those students – along with our teachers, community members who spend hours at a time in Zoom meetings, and others – have learned, videoconferencing can be exhausting! 

I happened upon a recent article that explores the findings of a Stanford research team that was focused on the root causes of videoconferencing fatigue.  This reinforces some of our rationale for limiting the amount of synchronous instructional time, which has been shown to be far more taxing than in-person interaction. Beyond identifying the causes for Zoom fatigue, the team suggested simple fixes that may minimize the negative impacts on meeting participants. A summary of those findings is below, along with some ICCSD-adapted potential fixes. Continue reading Stanford Study Addresses Zoom Fatigue and Potential Fixes

fixing chromebook microphone issues

We’ve found that many Chromebook microphone issues can be solved by adjusting the microphone volume. On most Chromebooks (may not work on older Chromebooks), that can be done by: 

  • At the bottom right, select the time.
  • Next to the volume slider, select Audio settings .
  • Under “Input,” drag the microphone slider left or right (I recommend setting the volume somewhere in the middle)

    Chromebook volume settings

     

    Another possible audio problem is feedback (a screeching sound). This can often be solved by turning the speaker volume down and/or having the student mute themselves when not speaking.

Canvas Video Conferencing

In addition to Zoom and Google Meet, ICCSD teachers also have access to the video conferencing tool built into our Canvas LMS. Please check out the video below for a quick walkthrough that shows how to set up and use the Canvas Conference feature.

Zoom Video Conferencing Best Practices

UPDATED: 09/11/2020

As the use of Zoom has exploded in ICCSD and around the country, here are some best practices to implement in order to ensure that your Zoom meetings run effectively and securely.  

Alternatively, if you’re looking for a Zoom alternative, you should check out Canvas Video Conferencing or Google Meet.  

1. Do not post Zoom links publicly

Share Zoom meeting URLs by email, Canvas site, shared document, or another form of direct or secured communication.  

2. Create meeting-specific URLs, rather than using your personal meeting room

If you use your personal meeting room, you run a greater risk of the URL being exposed than when using a one-time or meeting-specific URL.  

3. Ensure that you (and your students) are using an ICCSD Zoom account

  • To log in, visit Zoom’s Sign-In page and click “Sign in with Google”
  • NOTE: Unfortunately, this is currently unavailable for most students due to Zoom’s age verification rules.  ICCSD is working to determine whether Zoom can configure our domain to bypass age verification. 

4. Consider using secure options for your meetings

These options include: 

  • Add a passcode to your meeting
  • Require all students to use their full name when joining class.  
  • Enable your meeting waiting room to approve attendees. Only allow students to join who are using their full (first and last) name. 
  • Control or disable in-meeting chats, if the chat feature isn’t required for a meeting
  • If your meeting includes only ICCSD individuals, you can check “Only authenticated users can join meetings”.  Note that students and staff would need to log in to Zoom rather than joining as a guest; all ICCSD users can log in using Zoom’s “Log In with Google” option.  
    • NOTE: Unfortunately, this is currently unavailable for most students due to Zoom’s age verification rules.  ICCSD is working to determine whether Zoom can configure our domain to bypass age verification. 
  • If you are sharing your screen, you can lock annotation by clicking the “…More” button in the main toolbar, then choosing “Disable Attendee Annotation”
  • Lock your meeting after all expected attendees have joined.  You can do this by clicking the “Participants” button, then clicking “…More” toward the bottom of the participants panel and selecting “Lock Meeting”.